The Process and Content of the Case Conference
2.1 The Case Conference should assess, analyse and evaluate all available information and on the basis of identified risks and needs, develop a Protection Plan to address these.
Case Conference Minutes
2.2 The person who will take the minutes of the meeting should be a member of the ASP Admin Team and should be identified in advance. The minutes should not be taken by the Chairperson.
2.3 The Chairperson has accountability to ensure an accurate record of the discussion and key decisions are recorded and ensure appropriate administrative support is available for this purpose. Within 2 working days the decisions from the Case Conference should be circulated to all relevant agencies. Within 10 working days the Chairperson should ensure that the minute and any Protection Plan is distributed.
2.4 The minutes of the meeting should be treated as confidential. The minutes should only be disseminated to those persons who have the authority and duty to consider what was discussed and decided. The minutes should therefore be kept safely and securely.
Protection Plan
2.5 The Protection Plan has been designed for use when allegations of harm have been made and an Adult Support and Protection Case Conference has agreed that there is a risk of serious harm; or when high levels of risk cannot be managed within a generic support plan.
2.6 Protection Plans can be used at other stages of the process ie Duty to Inquire or Investigation in-keeping with the level of risk and needs of the adult.
2.7 A Council Officer will co-ordinate the multi-agency protection work and will be responsible for updating the Protection Plan following Case Conferences and Core Groups.